Cotswold School .::. Enrolment Procedure

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Enrolment Procedure

TO ENROL
You can apply for a placement at Cotswold School by contacting the school office, requesting an Enrolment Package and making an appointment to meet with the Principal.

Contact details are as follows:
* Telephone: 64 03 3598035
* Fax: 64 03 3594460
* Email: office@cotswold.school.nz

An Enrolment Package can be downloaded from our website – www.cotswold.school.nz

APPLICATION REQUIREMENTS & PROCEDURES
The applicant must complete the Application To Enrol As An International Student form and produce the following documents before the application can be processed:
1. Passport
2. Student visa/permit
3. Copies of recent school report with verified English translation
4. Evidence of Medical and Travel Insurance
5. Information on any medical conditions or learning difficulties (if applicable)
6. Administration fee: NZ $207.50 including GST (non-refundable)

PROCEDURES ON RECEIPT OF APPLICATION
If Student is overseas:
*	Documents are checked and assessed
*	Offer of Place is made and Fees Invoice sent (Fee payment by Bank Transfer into School Account is recommended)
*	Fees received and evidence of Medical and Travel insurance sighted
*	Offer of place is confirmed

If student is in New Zealand:
On receipt of a completed enrolment application, the parents will be informed of an interview time.

This interview will involve:
*	The prospective pupil and parents
*	A translator (if required)
*	The Principal or nominated deputy
*	The teacher responsible for International Students.

During the enrolment interview the principal will:
*	Ascertain the parent’s goals for their child while studying in New Zealand and intended length of stay.
*	Photocopy the information page and entry permit in the child’s passport and verify the child’s immigration status.
*	Check the information on the enrolment forms.
*	Obtain full details about the child’s living arrangements in New Zealand
*	Obtain information about the child’s previous schooling and levels of achievement.
*	Check the Contact Information Form and ascertain who is to be contacted in the case of emergencies, sent copies of reports, etc.
*	Advise on fees and refund policy
*	Explanation of the Conditions of Acceptance (see below)
*	Classroom and daily programme explanation
*	Ensuring the parents understand the Code
*	Answering any questions the family may have.
*	Explain our schools complaints procedure. A copy of our Complaints Policy in included in this document.
*	Issue with receipt for fees paid and complete the “Offer of a Place” form to take immigration. You may like to visit the New Zealand Immigration website for more information about the Student Visa or Permit at www.immigration.govt.nz

All the information you provide will remain confidential. Please refer to the school’s policy on ‘Privacy”.

When the family has obtained a student permit in the student’s passport the Principal will:
*	Advise parents of the child’s placement and name of the teacher.
*	Arrange for a tour of the school, meet ESOL teacher, class teacher and class.
*	Give the family a date and time to start.

If any of the details you provide at the time of enrolment changes, it is your responsibility to notify the school of the change.

If International Students do not have the necessary Student Visa or Permit they will be required to obtain one. It is an offence to be enrolled in a New Zealand school without such documents.

New Zealand Immigration Service will be informed when:
*	Students complete the course for which they have enrolled and return to their home country.
*	Students choose to leave Cotswold School to continue their study at another school in New Zealand.
*	Students fail to attend school on a regular basis (act truant).

Upon Completing a Course of Study at Cotswold School:
*	Students returning to their home country will receive a letter from the school to explain the study course, or Year of Schooling completed, plus a copy of their Progress and Achievement School Record Card.
*	Students who leave Cotswold School to attend another school in New Zealand will be provided with a Transfer Notice with all school records forwarded to the new school when requested.

CONDITIONS OF ACCEPTANCE
In addition to the conditions listed here, all conditions that are part of the contract with parents, the fees refund policy and other school policies also apply.

1.	Although an elementary level of English is desirable no student will be refused acceptance due to their level of English, as all levels of English proficiency are catered for at Cotswold School.
2.	Students and parents/legal guardians must accept and abide by rules regarding behaviour and conduct that apply to all students. Unacceptable behaviour may result in the termination of tuition.
3.	Students must observe the laws of New Zealand.
4.	Students must observe the conditions of their Visa and Student Permit. If a student breaks the terms of the visa/permit, the school will report the fact to the New Zealand Immigration Service, which may result in the student having to leave New Zealand.
5.	Because class placements are decided on the evidence of assessment after arrival in New Zealand, all information given before enrolment about placement on courses and in classes is provisional. The school reserves the right to adjust placements and individual programmes at any time, if it is in the student’s interests to do so.
6.	The student will attend the school on all occasions when it is open unless prevented by illness or other urgent cause.
7.	Tuition may be terminated if the student fails to comply with the school rules or breaches the conditions of their visa.
8.	Tuition fees will be paid in full before enrolment, or before enrolment is renewed (whichever applies).
9.	All additional costs (as outlined in the school prospectus) will be paid promptly, as required.
10.	The conditions of the Fee Refund Policy will be accepted
11.	All students are required to have travel and medical insurance for the duration of their period of enrolment. The school can arrange insurance unless students choose to make their own arrangements, in which case proof must be provided that the insurance purchased is adequate. The school will keep a record of the policy number.
12.	All international students must live with their parents or legal guardians (proof of legal guardianship must be supplied).
13.	All disputes will be dealt with in New Zealand law.
14.	The school's complaints procedure for international students will be used to deal with grievances.
15.	The student and/or parents will provide academic, medical and other information that is relevant to the wellbeing and course placement of the student.
16.	Parents must inform the school of their address, telephone numbers, fax number and e-mail address. The student and/or parents will advise the school of any change type of accommodation and any change in the contact details of the student and/or parents.